SANDMAN TRIATHLON
General Information
TOPICS:
Location, Date & Time

NOTE: THE TRANSITION AREA WILL BE IN THE 24th STREET PARK

     
The 32nd Sandman Triathlon will be held at the Virginia Beach Oceanfront on Sunday, September 21, 2014. The first wave of the event will start promptly at 7:30 AM.  The Sandman Triathlon is held in conjunction with the 2014 Neptune Festival.
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Licensing, Rules & Age Requirements
     
The Sandman Triathlon is a USA Triathlon sanctioned event and all USAT rules will be followed and strictly enforced. It is the responsibility of the athlete to be familiar with those rules. No drafting is allowed and will be monitored by roving draft marshals. Helmets must be ANSI/Snell or approved (those manufactured before March 10, 1999) or Comsumer Product Safety Commission apporved (those manufactured after 3/10/1999) and worn AT ALL TIMES while on the bike. Wet suits, aerobars and disk wheels are permitted as per the USA Triathlon rulebook. The complete rulebook can be accessed at www.usatriathlon.org. Since the race is USA Triathlon sanctioned, non-USAT members are required to purchase a one-day event license. This is achieved by including an additional $12 with your entry fee and filling out a USA Triathlon one-day permit form at Packet Pick-up.

USA TRIATHLON HAS INSTITUTED A NEW POLICY WITH REGARD TO ANNUAL MEMBERS WHO DO NOT BRING THEIR MEMBERSHIP CARD TO PACKET PICK-UP.  YOU WILL NO LONGER BE PERMITTED TO FILL OUT A "DUPLICATE" LICENSE FORM.  YOU WILL BE REQUIRED TO PAY THE $12 ONE-DAY PERMIT FEE IF YOU DO NOT BRING YOUR MEMBERSHIP CARD. ANNUAL LICENSES WILL BE AVAILABLE AT PACKET PICK-UP.

AGE RESTRICTIONS:  NO ONE UNDER THE AGE OF 18 MAY PARTICIPATE IN THIS EVENT.

The listed age restrictions are our written, established policy.  Since we assume that most people will read, understand and follow the policy, we will not consider requests to overlook the policy on a case by case basis.  Please do not call or e-mail with requests for special consideration.

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Entry Fees and Registration Deadlines

POST-MARKED ON OR BEFORE MARCH 17, 2014:

Individual Entry - USAT Annual Member

Individual Entry - Non-USAT

Member Team - All teammates are USAT Members

Team - Containing Non-USAT members

$65

$77

$120

$132 - $156
    ($12 additional per
     non-USAT member)

POST-MARKED MARCH 18, 2014 TO AUGUST 4, 2014:

Individual Entry - USAT Annual

Member Individual Entry - Non-USAT

Member Team - All teammates are USAT Members

Team - Containing Non-USAT members

$75

$87

$135

$147 - $171
    ($12 additional per
     non-USAT member)

POST-MARKED AFTER AUGUST 4, 2014:

Individual Entry - USAT Annual Member

Individual Entry - Non-USAT Member

Team - All teammates are USAT Members

Team - Containing Non-USAT members

$85

$97

$150

$162 - $186
    ($12 additional per
     non-USAT member

If your entry arrives with a post-mark after any of the above deadlines and it does not contain the appropriate fees, it will be returned. You will not be guaranteed a spot in the event should the race fill up before you resubmit your entry.

On-line registration closes at 11:59 PM September 17, 2014 or when the field limit of 700 is reached.

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Timing
     
We will use a chip timing system to more quickly and accurately obtain and process race splits.  The system consists of a small chip that is worn on a strap around your ankle.  You will receive your timing chip on race morning and you will be required to wear it throughout the duration of the event.  When you pick up your chip, please make sure that the bib number assigned to the chip corresponds to your bib number.  Volunteers will collect your chip as soon as you complete the event.

In order to ensure that the mats can read the chips as athletes enter and exit the transition area for the bicycle portion of the event, participants will not be permitted to ride within the transition area or across the mats.  Clearly marked areas will designate where you may mount your bike after exiting and the dismount area will also be clearly marked as you return from the bike course.  Failure to abide by this rule will result in time penalties and/or disqualification.

Even though we are using a chip timing system, you are still required to attach your frame number to your bike as well as wear your bib number - FACING FORWARD - at all times on the run. USA Triathlon rules require that you wear a bib number on the entire run.

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Divisions & Awards
     
You are only eligible to receive an award in the division you enter.  Participants in the Open Division are not eligible for Age Group or Weight Division awards.  Age group participants are not eligible for Open Division prize money or Weight Division awards.  Clydesdales (men weighing 220+ lbs.) and Athenas (women weighing 165+ lbs.) are not eligible for Age Group or Open awards.
      ENTRIES WITH NO DIVISION MARKED WILL AUTOMATICALLY BE PLACED IN THE AGE GROUP DIVISION.  NO CHANGES IN DIVISION WILL BE MADE AFTER AUGUST 31, 2014.

DESCRIPTION OF DIVISIONS:

OPEN DIVISION:  Usually comprised of highly competitive athletes who are competing for overall awards.  Persons competing in the Open Division will not have their results used by USA Triathlon for National Ranking purposes.  The Open Division participants will start in the first wave of the race at 7:30 AM.  This is usually not the best wave for first timers or novice triathletes.  

AGE GROUP DIVISION:  Comprised of those wishing to compete only against other athletes of the same sex and age.  Some waves may consist of more than one age group and/or may contain both males and females.  

CLYDESDALE DIVISION:  Comprised of men weighing 220 or more pounds.  Clydesdale participants are not eligible for Open or Age Group awards. PLEASE NOTE THAT THE WEIGHT LIMIT HAS BEEN INCREASE TO 220 LBS. BY USA TRIATHLON.

ATHENA DIVISION:  Comprised of women weighing 165 or more pounds.  Athena participants are not eligible for Open or Age Group awards. PLEASE NOTE THAT THE WEIGHT LIMIT HAS BEEN INCREASE TO 165 LBS. BY USA TRIATHLON.

TEAM DIVISION:  Generally made up of three athletes each completing one segment of the event. Each team members should fill out an application and designate the segment they are doing. Team applications (unless registering on-line) must be mailed together. A team may be made up of two athletes where one person completes more than one segment. Teams will compete in one of the following categories: Womens Teams, Mens Teams or Mixed Teams.

PLEASE NOTE:  If any team member fails to complete their segment of the event, the team is disqualified and the other team members will not be permitted to continue in the event, even in an unofficial capacity.

AWARDS:
OPEN DIVISION
Men's Open Division:
Women's Open Division:
Awards to the top 3
Awards to the top 3
AGE GROUP DIVISION
NOTE: YOUR AGE IS DETERMINED BY THE AGE YOU ARE ON DECEMBER 31, 2014.
(Number of awards in parentheses)
MEN:
18-19 (2), 20-24  (3), 25-29 (3), 30-34 (3), 35-39 (3), 40-44 (3), 45-49 (3), 50-54 (3), 55-59 (3), 60-64 (3),
65-69 (3),
70 & Over  (1)
WOMEN:
18-19 (2), 20-24  (3), 25-29 (3), 30-34 (3), 35-39 (3), 40-44 (3), 45-49 (3), 50-54 (3), 55-59 (3), 60-64 (3),
65
& Over  (1),
WEIGHT DIVISIONS
Sub-Master Clydesdale
       (Men 220+ lbs. & under 40 yrs. old)
1st & 2nd Place
Masters Clydesdale
       (Men 220+ lbs. & 40+ yrs. old)
1st & 2nd Place
Sub-Master Athena
       (Women 165+ lbs. & under 40 yrs. old)
1st & 2nd Place
Masters Athena
       (Women 165+ lbs. & 40+ yrs. old)
1st & 2nd Place
TEAM DIVISION
Women's Teams
Men's Teams
Mixed Teams
1st Place
1st Place
1st Place
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Weekend Activities & Schedule of Events
Saturday, September 20, 2014:  1:00-6:00 PM

PACKET PICK-UP & REGISTRATION:  
      Packet pick-up will be held at Final Kick Sports in Virginia Beach.

CLICK HERE FOR DIRECTIONS.

All athletes are required to come to packet pick-up. There you will need to show a picture ID to get your packet. In addition to a picture ID, you must either show your USA Triathlon membership card (annual members) or fill out the USA Triathlon one-day insurance form. EVEN IF YOU HAVE PAID THE $12 ONE-DAY PERMIT FEE WITH YOUR ENTRY, YOU ARE STILL REQUIRED TO FILL OUT AND SIGN THE USAT FORM.

USA Triathlon requires that each athlete pick up their own packet. You may not pick up packets for other family members or friends.

THERE IS NO PACKET PICK-UP ON RACE DAY!!

     If there is no way that you can make it to packet pick-up on Saturday, September 20th then either do not enter this event or make alternative arrangements with the Race Director, Betty Virok, by e-mail at bvirok@sandmantri.com BEFORE SEPTEMBER 1, 2014.

Sunday, September 21, 2014:
5:30 AM:  Transition area opens
7:30 AM:  First wave of athletes starts the race
8:06 AM:  Last wave of athletes starts the race
8:35 AM:  First athlete finishes
8:51 AM:  Swim course closes
10:06 AM:  Bike course closes
10:30 AM:  Post-Race party begins (location to be determined)
11:06 AM:  Race course closes, finish line shut down
11:30 AM:  Awards ceremony begins (at Post-Race party)
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Refunds, Cancellations and Weather Policy

The following information is our written policy regarding refunds, reassignment of cancellations, transfers and inclement weather. Due to this being a written statement of our policy, we will not entertain requests for exceptions.

BY ENTERING THIS EVENT, YOU AGREE TO THE TERMS OF THE REFUND/CANCELLATION POLICY.

REFUNDS:
     Requests for refunds must be made in writing BEFORE August 1, 2014. Requests can be made by sending an e-mail to bvirok@sandmantri.com. Requests must be date stamped before midnight on August 1, 2014.  Entries may not be defered to other events or to the following year.
     Entry
fees and USAT fees will be refunded. On-line processing fees will not be refunded. Refunds will be made by check and mailed out approximately 3 weeks after your request is received.


CANCELLATIONS:

     Once the field limit is reached and/or registration is closed, we will not reassign cancellations. We will not maintain a waiting list to provide replacement participants in the event a registered athlete cannot participate.

TRANSFERS:
     No transfers of entries will be permitted. USA Triathlon rules state the following:

**  Any person who participates in any portion of a sanctioned event without first properly registering and paying any required registration fee shall be suspended or barred from membership in USA Triathlon and barred from participation in any sanctioned event for a period of up to one year.

**  Any person who in any way assists another athlete to violate Section 3.5a by providing or selling a race number to that athlete shall be suspended or barred from membership in USA Triathlon and barred from participation in any sanctioned event for a period of up to one year.

INCLEMENT WEATHER:
      The Race Director and Race Officials reserve the right to cancel and/or modify segments of the event as deemed necessary for safety. There is no rain date for this event. Entry fees will not be refunded should the event be cancelled.

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Hotels
     
The transition area will be located at 24th Street and Atlantic Avenue.  This information may be helpful in chosing accommodations. All of the major hotel chains are represented at the oceanfront. For housing information, please call 1-877-4NEPTUNE.
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